say thanks! how to write a thank you note


From birthday gifts, to dinner parties, or even when someone just holds the door open for us—the world’s a much nicer place when we say “thanks.” …and it’s even nicer when we go the extra mile and give someone a thank you note.

Figuring out how to write a thank you note can be a little intimidating, but it’s much easier if you keep these four things in mind.

1. Be specific

If someone gave you a gift, tell them what you like about it, and how much you’re loving it. If you’re thanking a host, think of a specific moment, or something nice they did to make the night special, and remind them of it.

Adding details to your thank you note makes your gratitude come across as much more authentic, as opposed to just being polite.

2. Include a photo (or photos)

Nothing says “thank you” like showing visual proof of you enjoying something!

If you’re thanking someone for a gift, you could include a picture of you using it. If you’re thanking a host, you could include one more of the photos you might’ve snapped at their event.

If you’re looking for a card you can add photos to, check out these photo thank you cards and photo note cards. There are even ones that look especially great with Instagram photos! Ok. So, we’re kinda partial to these cards for obvious reasons ;)

3. Focus on your relationship

Chances are, someone did something nice for you because they care. Thank them for the nice gesture, but take this chance to just let them know how much you appreciate having them in your life.

As an added bonus, a thank you note can be a great way to connect and catch up with someone you don’t get to talk to a lot. You don’t really need an actual reason to send a thank you card. You could just thank someone for being themselves and being alive.

4. Speak from the heart

When people ask me for writing help, one big thing I notice is that people tend to try too hard to sound a certain way when they write. Unfortunately, this ends up making them sound robotic, or even fake.

If you’re writing a thank you note to a business or professional colleague, formal language might be the way to go, but if you’re writing to a friend, I always recommend just writing how you would speak in person. To me, this is the easiest way to be genuine, and I think that’s what’s most important.


Hope these tips help you make the world a more thankful place!

If you’re looking for more grateful goodness, check out the links below.

Check out this cute story with some thankful inspiration.

And download these free, printable thank you notes!



About Mike Gali

3 Responses to “say thanks! how to write a thank you note”

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  1. I’m a big fan of the Card Store as it saves me time while traveling. I use the CardStore to send Birthday cards, Thank You Cards for business and Christmas cards. I’ve been using your services for a little over two years now and just finished writing a short article on my personal blog at Please feel free to take a look and make comments.

  2. Atul Gupta says:

    Great tips Mike!! This is a lovely way to say “thank” and to show your gratitude to someone. You can also read my similar blog post on thank you cards here

  3. Thank you so much for sharing this .

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